villagemanagementsoftware.comVillage Management Software

partners | contact (866) 540-1291 Request a Demo Toggle navigation Features Mobile Compliance Hosting E-banking taskForce File Fusion iXpert Accounting Property Management Collections Web Portals Web Service Task Scheduler partners | contact (866) 540-1291 Request a Demo Mobile Compliance Hosting E-banking taskForce File Fusion iXpert Your One Source Technology Solution Increase the efficiency and productivity of your property management business Request a Demo Mobile Compliance You can update your compliance records on your mobile device while conducting inspections using our new Google Maps feature. Request a Demo VMS E-BANKING With VMS e-Banking Integrations, there is virtually no limit to banking with ease! Request a Demo taskForce™ VMS taskForce™makes task management of client data fast and easy. Request a Demo FILE FUSION™ Generate all necessary reports and merge into one complete Financial PDF document. Request a Demo iXpert™ Don’t get lost in a maze of information, get iXpert™! Request a Demo Your One Source Technology Solution VMS is not just a single program, but a suite of management tools including everything from accounting, compliance, collections, and delinquency control, to interactive web modules allowing residents, property managers, board members and vendors to interact and communicate in real time. Find out what thousands of homeowners associations, condominium associations and apartment/rental management companies across the country already know... can and will increase the efficiency and productivity of your property management business, giving your company the competitive edge it needs to thrive and grow. Mobile Compliance With VMS Mobile Compliance, you can update your compliance records on your mobile device while conducting inspections using our new Google Maps feature. VMS Hosting Options Your life just got a whole lot easier with VMS Hosting… Purchased Software Virtual Hosting Leased Software Shared Hosting Dedicated Server Site-2-Site VPN Tunnel Unlimited Property Licenses Dedicated SQL Software 200 GB+ Dedicated Storage 2GB Storage Per Concurrent License Total Data Management Remote Desktop Option Support / Updates Included Web Portal Hosting Fee Low Fixed Fee Variable Rate Green - Included Yellow - Optional VMS e-Banking With VMS e-Banking Integrations*, there is virtually no limit to banking with ease! Auto Account Reconciliation: Reconcile all bank accounts, clearing AP checks and deposits Document Downloads: Monthly Statements and any other documents available for download Lockbox: Daily payment files are downloaded, which can be automatically processed into all owner accounts. Email notifications for processed payments are then automatically generated and sent to your clients Validation Upload: Owner information is automatically uploaded to the bank, allowing them to manage lockbox and check only payments Real-time AP check image integration through iXpert, AP and GL Real-time internal account transfers through AP and / or GL, as individual or batched transfers for any property Real-time bank account balances Real-time bank account transaction history and daily balances Real-time owner transaction lookup with coupon and check images *Participating Banks taskForce™ Manage your clients’ needs through VMS taskForce™ VMS taskForce™ encompasses several modules that make task management of client data fast and easy. Manage client calls, emails and work orders in a single unified task management system, complete with an Outlook© like scheduler. Client Communications: Manage client calls and emails by drag-and-dropping into the unified taskForce™ CRM system Work Orders: Create, assign and manage the workflow from inception to payment Scheduler: Outlook© like calendar feature to graphically display, filter and manage your assigned tasks Architectural & Compliance Management: Assign and manage the workflow for architectural and compliance issues Delinquency Management: Task manage your delinquency process and payment plans Agendas With VMS taskForce™ at your side, there is no limit to managing your client relations effectively and efficiently File Fusion™ Create single PDF documents using multiple iXpert™ reports/PDFs File Fusion™ allows users to create a single PDF document that includes reports and linked PDF files from the Document Management System (iXpert™). Users can define a Fusion batch to generate all necessary reports and merge Document Management PDF files from AP expenses, bank statements, delinquency and compliance letters into one complete Financial PDF document which can be emailed to board members, attached as a board web document through the VMSWeb™ portal or as a single PDF file. iXpert™ Don’t get lost in a maze of information, get iXpert™! iXpert™ is a new document management system included in the VMS software suite, providing users with the ability to globally search for and retrieve information stored throughout the database. Information can be stored in 24 file cabinets, such as resident notes, ARC, compliance, delinquency, accounting adjustments, and AP expenses. Using a single search tool, users retrieve information that can be used to: Locate resident accounts, property data, web documents and FAQ information Combine PDF / RTF documents into a single PDF file or printed as a batch Export the information to an HTML / linked folder structure for easy property or legal turnover Combine attached PDF documents into a FileFusion™ report group, generating complete financial packages through a scheduled monthly task, which, with a couple of mouse clicks, can be automatically emailed to board members or uploaded to the VMSWeb portal Accounting VMS provides fully integrated accounts receivable, accounts payable and general ledger modules. All data is processed and managed in real-time. Integrated G/L budgeting, allows for automated budget generation. Unlimited customized reports and parameters, in addition to access to over 440 pre-configured report templates, all populated with real-time data. General Ledger Batch Journal Entries* Memorized Entry Management Rapid Journal Entry Inquiry Accounts Receivable Single Step Billing* Lockbox Processing* ACH Management Property & Account Adjustment Management* Coupon / Statement Creation* Accounts Payable Batch Invoicing* MICR Printing* Digital Document Attachment & Signatures* Memorized Invoice Processing* Work Order to AP Submittal *Batch Process **Participating Banks Banking Auto Reconciliation** Lockbox Processing* Positive Pay Analysis** Single View Manual Reconciliation Statement View AP Check Image View** Bank Account Transfers** Delinquency Control Collection Management Automated Account Analysis Intelligent Balance Analysis Sequenced Letter Processing Automated Email Notices Budget Multiple Budgets Across Cost Centers Auto Populate Prior Year Analysis Excel Add-In Module Month to Month Income to Expense Analysis Property Management VMS includes a suite of comprehensive property management modules designed to increase your company’s productivity. Automated compliance management and work orders with real-time data for employees, board members and outside vendors. Architectural and compliance task management, digital document handing, letter creation and committee/resident interactions are all managed effectively within VMS. An advanced web module is included, providing up to date information for your employees, board members, residents and vendors, thus cutting call volume and saving your business time and money. Compliance Automated Letter Sequences A/R Direct Fining Separate Account Ledger Email Notifications Online Review and Response* Mobile Application Featuring Google Maps™* CRM taskForce™ Registration: Pet, Vehicle, Visitor, Pool Pass and More Property Call Log Resident Call Log Ad-Hoc Merge and Letter Creation Outlook™ like Scheduler Architectural Manage Digital Documents Merge and Let...